Each year, representatives from each of the component projects, key partner organisations, co-funding agencies of ACIAR and DFAT, the program coordinating team, representatives from relevant PNG Government Departments and guest presenters all attend an Annual Meeting. The event is usually scheduled for mid-year, prior to reporting cycles and to align with academic calendars, and is hosted at different locations each year with the intention of showcasing one of the five TADEP component projects.

The Annual Meeting is an opportunity for each of the projects to provide a progress update, identify potential collaborative activities or opportunities for capacity building, review and discuss program activities and higher-level strategies including gender equity and private sector engagement. Various guest presentations are also included in the two-day event, with topics reflective of the need of the program and the expertise within the TADEP network. As a value-add to the event, which is usually held on a Tuesday and Wednesday, an optional field trip is organised to showcase project sites relevant to the program or one of the five TADEP component projects.

The 2016 Annual Meeting was hosted by the Cocoa Coconut Institute at Tavilo in East New Britain. This is the first time many of the projects had met and discussed their involvement in the broader TADEP program. As many of the projects were in early stages of planning and commencing their respective project activities, it was an opportune time to introduce the program monitoring and evaluation framework (see Impact) and discuss expectations relating to achieving the longer-term, higher-level program objectives (see Impact). As part of the two-day event, participants were able to tour the Galip Nut factory at the NARI Kerevat Research Station.

Initially it was hoped that the 2017 Annual Meeting could be held in Bougainville but due to logistical challenges, the event was relocated to Cairns in Queensland. The project updates demonstrated significant progress against respective project objectives and opportunities for collaboration started to arise (see Collaborative Research Grants). As part of the two-day event, there were also presentations about the program activity MAD4TADEP and from cocoa farmers in Bougainville sharing their experience of being involved in the Bougainville Cocoa project. Whilst in Cairns Annual Meeting participants were also able to participate in an optional tour of nearby organic Sweetpotato farms and local chocolate makers.

The 2018 Annual Meeting was hosted by the New Ireland DPI at Kavieng in New Ireland, recognising the significance the province has in the PNG Cocoa and Family Farm Teams projects. Aside from the core updates and collaborative discussions, the event also featured presentations from entrepreneurs from the Galip Nut project and information about DFAT’s Do No Harm initiative, reflecting the program’s higher-level focus on private sector-led development and engagement, and gender equity. Short videos that were filmed in the months prior and showcasing the impact of the program were broadcast and cross-program communications and collaboration were discussed. Given the program was at its approximate halfway point, a series of Mid-Term Review group interviews were conducted by external reviewers, alternating with optional field tours to research sites relevant to the PNG Cocoa and Family Farm Teams projects.

It is anticipated that the 2019 Annual Meeting will be hosted by the Fresh Produce Development Agency at Goroka in the Eastern Highlands.